When new volunteers fill in an online application form linked from your website, their information goes directly into the database that you will access so you don't have to type it in. The software won't treat them as approved volunteers until you indicate the approval. Anytime volunteers need to update their profile, they won't need to contact you to do it. They can make the changes online and your data will automatically become current. For those volunteers who do not access the internet, you have complete access to their profile to keep it up to date for them.
Each volunteer’s profile is made up of a few different sections:
Contact Information
Name, address, phone numbers, email address, preferred time and place for phone calls
As part of our setup service, we can import the contact information for all of your volunteers (no extra charge)
Custom Fields
We will customize this section for you to gather the information that you need to complete a volunteer profile. You can easily edit these or add to the list anytime you need to.
You can have as many fields here as you need.
These fields can be set up to gather information in the following forms:
. Short text
. Long text
. Yes / No drop down list
. Customized drop down list
. Number
. Date
. Upload of a resume or photograph
Volunteers can edit this information in their profile or you can choose to have some of the custom fields visible but not editable by the volunteer or not visible to the volunteer at all.
We can import information that is exported from your current system for these fields.
Custom Qualifications
We will customize this section for you to record just the qualifications that matter in your nonprofit and you can easily edit these or add to the list any time you need to.
Any number of volunteer qualifications can be recorded for each volunteer.
When you are assigning activities, the software will compare the qualifications for each volunteer to the minimum qualifications required for the activity so that you know who is qualified to do what.
You can even let volunteers update their own qualifications if you’d like. The software will ignore their changes until you verify them.
We can import information that is exported from your current system for these fields.
Interests and Availability
Volunteers can indicate the types of work they would like to do.
If you wish, volunteers that meet a criterion that you specify can sign up for precise shifts that they will work. This saves our clients significant amounts of time.
Schedule
All of a volunteer’s assignments are visible on one screen in their profile.
Committee Membership
You can create committees that allow volunteers on the committee to communicate with each other.
